Run Every Hire in One Flow
VS1 Cloud Hire connects CRM, bookings, availability, servicing and accounts so you can see what’s on hire, what’s due back and what’s making you money — in real time.
Visual Hire Pipeline & Status Board
Move every hire through clear stages — from enquiry and quote to on-hire, off-hire and invoiced. Your team always knows what’s booked, what’s out and what needs attention next.
- Drag-and-drop cards through your hire workflow.
- Filter by depot, customer, region or status.
- Instantly spot bottlenecks and overdue returns.
Live Equipment Availability
See exactly what’s available, booked, off-hire or in servicing — without juggling spreadsheets or whiteboards.
- Filter by asset type, group, location or date range.
- Prevent double-bookings with real-time conflict checks.
- Reserve stock directly from quotes and bookings.
Visual Hire Calendar & Scheduler
Plan deliveries, pickups and changeovers in a single view. Switch between calendar, list or route-based views to keep logistics tight and customers happy.
- Colour-coded bookings for quick scanning.
- Drag-and-drop rescheduling with conflict warnings.
- Group by driver, vehicle, route or depot.
Quotes, Rates, Bonds & Billing
Build professional hire quotes in seconds. Set hourly, daily, weekly or monthly rates, capture bonds and extras, then convert to bookings and invoices in a click.
- Rate templates by asset, customer or contract type.
- Automatic calculation of bonds, surcharges and minimum periods.
- Generate one-off or recurring invoices straight into VS1 Accounts.
Assets, Serials & Linked Accessories
Track every piece of gear — including accessories and mandatory add-ons — so nothing leaves or returns unaccounted for.
- Assign serials, barcodes or QR codes to hire items.
- Link required accessories so they’re always included and billed.
- Attach photos, documents and checklists to each asset.
Integrated Repairs & Maintenance
When something comes back damaged or due for service, VS1 Hire talks directly to Repairs & Servicing so nothing slips through the cracks.
- Log faults and photos straight from the hire screen.
- Auto-create repair jobs and mark items unavailable.
- Track maintenance history and costs per asset.
Hire Extensions & Asset Swaps
Customers need to keep equipment longer or swap items mid-hire? VS1 handles the change without breaking your availability or billing.
- One-click extensions with new return dates and charges.
- Suggest alternative assets automatically when something’s unavailable.
- Pro-rata billing for mid-cycle swaps and contract changes.
Hire Performance & Profitability Analytics
Understand which assets, contracts and customers are driving your revenue — and which are dragging margins down.
- Utilization and revenue per asset, group and depot.
- Write-offs, downtime and maintenance cost tracking.
- Live margins and profitability via VS1 Accounts.
Keep Every Hire Under Control
Replace spreadsheets and manual boards with one connected hire platform. VS1 Cloud Hire brings enquiries, bookings, assets, servicing and billing together so your team stays in sync and your margins stay healthy.
Try VS1 Hire Today