Hire Software for
Equipment, Plant and Rental Businesses
VS1 Cloud Hire connects bookings, live asset availability, dispatch, returns, servicing, bonds, recurring invoices and profitability reporting in one fully integrated cloud ERP platform.
One Connected Hire Pipeline
From Booking to Invoice
Replace disconnected spreadsheets, whiteboards and standalone rental apps with a single hire management system that connects your yard, office, drivers, servicing team and accounts department.
Book with Confidence
See what is available, booked, off-hire or in service before promising equipment to a customer.
Control Dispatch
Plan deliveries, pickups, transfers, drivers and routes from one connected scheduling workflow.
Bill Accurately
Capture bonds, extras, damage, extensions and recurring hire invoices without missed charges.
Track Profitability
Measure utilisation, downtime, repair costs, margins and revenue per asset in real time.
See VS1 Cloud Hire in Action
Watch how VS1 Cloud helps hire and rental teams manage assets, bookings, delivery, returns and billing in one workflow.
Core Hire Management Workflows
Manage the daily hire process from first enquiry to off-hire, repair, invoice and reporting.
Visual Hire Pipeline and Status Board
Move every hire through clear stages so your team knows what is quoted, booked, delivered, on hire, overdue, off-hired, returned, damaged or ready to invoice.
Custom hire statuses let you mirror your real workflow while keeping managers, sales, dispatch, yard staff and accounts aligned.
Live Equipment Availability
Know exactly what equipment is available, reserved, out on hire, due back, unavailable, damaged or in servicing before you confirm a booking.
Filter assets by type, date range, customer, location, depot, condition or status to reduce double-bookings and improve fleet utilisation.
Hire Calendar, Scheduler and Dispatch Planning
Plan bookings, delivery runs, pickups, exchanges and changeovers using visual calendar and scheduling views.
Group work by depot, route, driver, crew or equipment type so your dispatch team can keep customers informed and assets moving.
Quotes, Rates, Bonds, Damage and Billing
Create professional hire quotes, set hourly, daily, weekly, monthly or custom rates, apply surcharges and capture deposits or bonds.
Convert quotes to bookings, track damage and extras, then generate one-off or recurring hire invoices directly through VS1 Accounts.
Workflow, Condition Reports and Hire History
Define your own hire stages, capture condition reports, upload photos, record signatures and maintain full asset and customer hire history.
When equipment returns damaged or due for maintenance, VS1 can help push the work into repairs and servicing so downtime and costs are tracked properly.
End-to-End Hire ERP Integration
VS1 Hire links CRM, quotes, hire agreements, inventory, repairs, payroll, reporting and accounts in one connected flow.
Create a hire from a lead, capture bonds and damage, send jobs to servicing and keep every cost, booking and invoice synced with finance.
Advanced Hire and Rental Software Features
Manage complex hire operations, recurring contracts, accessories, repairs, mobile workflows and profitability without leaving VS1 Cloud.
Visual Hire Pipeline
Move bookings from enquiry to quote, on-hire, off-hire and invoiced with clear stages for every team member.
- Drag-and-drop workflow visibility.
- Filter by customer, asset, depot or status.
- Spot overdue returns and bottlenecks quickly.
Asset Availability and Reservations
Reserve equipment directly from quotes and bookings while keeping asset availability visible across the business.
- Track available, booked, on-hire and servicing assets.
- Reduce booking conflicts and double handling.
- Plan capacity across depots and branches.
Delivery and Pickup Calendar
See all incoming and outgoing hires in one schedule, including deliveries, returns, pickups, transfers and changeovers.
- Allocate vehicles, drivers and crews.
- Group work by route, depot or date.
- Plan reminders and avoid missed delivery dates.
Rates, Bonds and Recurring Billing
Handle day rates, weekly rates, monthly contracts, custom terms, deposits, surcharges and automated repeat invoices.
- Support short-term and long-term rentals.
- Calculate recurring charges and extensions.
- Push invoices directly into VS1 Accounts.
Hire Inventory, Serials and Accessories
Link main hire items with required accessories, attachments, safety gear and serial-tracked components.
- Track serial numbers, barcodes and equipment history.
- Reduce missing accessories and unbilled add-ons.
- Attach photos, documents and checklists.
Integrated Repairs and Maintenance
When an asset is damaged, faulty or due for maintenance, the hire workflow connects with repairs and servicing.
- Log faults, damage and photos from hire records.
- Mark assets unavailable while work is completed.
- Track maintenance cost and downtime per asset.
Extensions, Swaps and Early Returns
Handle changing customer needs without breaking availability, billing or job history.
- Extend hire periods with updated charges.
- Swap assets mid-hire with clean history.
- Support pro-rata billing and contract changes.
Hire Performance Analytics
Understand which assets, contracts, branches and customers are generating revenue and which are hurting margins.
- Measure utilisation and revenue per asset.
- Track write-offs, downtime and repair costs.
- View hire profitability through connected accounts.
Hire Software Built for Real Rental Operations
VS1 Cloud Hire suits businesses managing physical assets, equipment movement, field teams, servicing and customer contracts.
Construction Equipment Hire
Manage excavators, loaders, bobcats, generators, compressors, trailers and heavy equipment across branches, sites and depots.
Forklift and Access Equipment Hire
Track fleet availability, delivery runs, long-term contracts, servicing, repairs, inspections and utilisation.
Tool and Machinery Hire
Control high-volume rentals, serialised items, accessories, damage, deposits, returns and customer hire history.
Event and Temporary Asset Hire
Schedule short-term bookings, delivery windows, pickups, add-ons, crews and post-event returns from one system.
Vehicle, Trailer and Fleet Hire
Manage fleet allocation, customer contracts, return dates, recurring billing, service records and branch visibility.
Asset and Attachment Rentals
Link attachments and accessories to primary assets so every add-on is tracked, returned and billed correctly.
Why Hire and Rental Teams Choose VS1 Cloud
VS1 Cloud gives hire businesses operational control, financial visibility and scalable ERP integration.
Fully Integrated
Leads, quotes, bookings, deliveries, returns, servicing and invoices all live in one connected ERP platform.
Real-Time Visibility
See what is on hire, due back, unavailable, idle, overdue, damaged or ready to invoice without waiting for reports.
Built to Scale
Support multiple users, locations, depots, teams, asset types and workflows as your hire business grows.
What Makes VS1 Cloud Hire Different?
Many hire systems manage bookings. VS1 Cloud Hire goes further by connecting hire operations with the rest of your ERP. This means sales, inventory, repairs, accounts, reporting, mobile users and management, all work from the same live data.
A hire can start as a lead in CRM, become a quote, convert to a booking, reserve equipment, schedule delivery, track condition, capture damage, trigger repairs, update availability and generate invoices without re-entering the same information into separate systems.
VS1 Cloud Hire Helps Businesses:
- Reduce missed charges, manual billing and disconnected spreadsheets.
- Improve asset utilisation, fleet visibility and return control.
- Connect hire agreements with servicing, repairs and financial reporting.
- Manage short-term hire, long-term hire and recurring rental contracts.
- Support mobile teams with check-in, check-out, photos and field updates.
Related VS1 modules: Repairs Software, Inventory Management, CRM Software, Accounts Software, Mobile App.
Hire Software FAQs
Common questions about VS1 Cloud Hire and integrated rental management software.
What is hire software?
Hire software manages rental assets, bookings, availability, dispatch, returns, contracts, servicing, billing and hire reporting in one system.
Can VS1 Cloud Hire manage both short-term and long-term rentals?
Yes. VS1 Cloud Hire supports daily hire, weekly hire, monthly hire, custom hire terms, long-term contracts and recurring invoices.
Does VS1 Cloud Hire show live equipment availability?
Yes. Teams can view available, booked, on-hire, off-hire, returned, damaged and servicing assets in real time.
Can VS1 Cloud Hire prevent double bookings?
Live availability, date visibility and booking status tracking help reduce double bookings and asset conflicts.
Does VS1 Cloud Hire integrate with accounting?
Yes. Hire charges, bonds, recurring invoices, damage costs and billing activity connect with VS1 Accounts for cleaner financial control.
Can hire assets be sent to repairs or servicing?
Yes. Damaged or serviced assets can be linked with repairs and maintenance workflows so downtime and repair costs are visible.
Can drivers and yard staff use VS1 Cloud Hire on mobile?
Mobile and tablet workflows can support check-in, check-out, condition updates, photos, signatures, deliveries and pickups.
Does VS1 Cloud Hire support accessories and attachments?
Yes. You can link required accessories, attachments and add-ons to main hire assets to reduce missed items and unbilled extras.
Ready to Run Hire in One Connected ERP System?
See how VS1 Cloud Hire can help your team manage availability, bookings, deliveries, returns, servicing, invoicing and profitability.
