From Booking to Invoice
One Connected Hire Pipeline 🚀
Track and manage long and short term equipment, vehicle and asset hire in one place. Plan, book, deliver and track every hire—from first quote to final invoice—without leaving VS1 Cloud.
📋 Hire Status at a Glance
From Quote to Invoiced and Delivered, manage your entire hire lifecycle visually.
Drag-and-drop cards through your hire pipeline so your team always knows what’s booked, what’s out, what’s coming back and what needs attention next.
📦 Live Equipment Availability
See exactly what’s available, booked, off-hire or in servicing—without juggling spreadsheets.
Filter by type, date range and condition so you avoid double-bookings, maximise utilisation and keep the right gear in the right place at the right time.
📅 Visual Hire Calendar & Scheduler
Plan out your week or month with full visibility on deliveries, pickups and bookings.
Switch between calendar, list and Gantt-style views for flexibility in scheduling. Group by route, driver or depot so logistics are clear and your team stays in sync.
📝 Quotes, Rates, Bonds & Billing
Generate professional hire quotes in seconds, set hourly, daily, weekly or monthly rates, and add extras, surcharges and bonds without messy workarounds.
Convert quotes to bookings with one click, track damage and deposits, and let VS1 create recurring hire invoices so long-term contracts practically run themselves.
⚙️ Your Workflow, Your Way
Define your own hire statuses—from Pre-Delivery and On Hire to Servicing and Off-Hire—so the system mirrors the way your business actually works.
Capture condition reports, upload photos, track damage and push items straight into repairs and servicing. Every action feeds into VS1 accounts, inventory and payroll in real time.
End-to-End Hire Integration
VS1 Hire links CRM, quotes, hire agreements, inventory, repairs and accounts in one flow.
Create a hire from a lead, capture bonds and damage, send jobs to servicing and keep every cost, booking and invoice synced with your finance so utilisation, margins, and profitability are always visible.
Why hire & rental teams choose
VS1 Cloud
Fully Integrated
Leads, quotes, bookings, deliveries, returns and invoices all live in one system. No re-keying, no disconnected spreadsheets, no missed charges—everything flows straight into VS1 accounts.
Real-Time Visibility
See what’s on hire, what’s due back, where your bottlenecks are and which assets are making you money, with live dashboards, utilisation metrics and hire history per client and asset.
Built to Scale
Start with a single depot and grow to multiple locations, fleets and teams without changing systems. VS1 Hire keeps your data central, consistent and ready to scale with your business.
Advanced Hire & Rental Features
A powerful toolkit to manage assets, bookings, billing and utilisation — without leaving VS1.
Flexible Hire Periods
Charge by hour, day, week, month or custom terms. Handle early returns, extensions, pro-rata billing and recurring contracts without juggling multiple systems.
Asset & Crew Scheduling
Allocate equipment, drivers and installers with drag-and-drop scheduling and instant visibility of availability, clashes and delivery runs.
Hire Inventory & Accessories
Link main hire items with required accessories, track serials and maintenance, and prevent unbillable add-ons or missing items from slipping through the cracks.
Hire Performance Analytics
Monitor utilisation, revenue per asset, write-offs and margins so you know which items to buy more of, which to retire, and where to focus your next investment.
When all the pieces
fit perfectly
VS1 Hire links CRM, booking and finance — create a hire from a lead, capture bonds and damage, track assets and time on hire, and invoice in one continuous flow.
Every action updates your financials live, so income, costs and profitability are always accurate and up to date. Say goodbye to scattered spreadsheets and missed delivery dates.
Keep your equipment moving, your customers happy, and your processes organised—with one cloud-based hire system.
Core Hire Functionality
Recurring Hire Contracts
Memorise long-term hire agreements and let VS1 generate repeat invoices and payment schedules automatically— ideal for fleet, plant and equipment on contract.
Hire & Delivery Calendar
See all outgoing and incoming hires on a single calendar. Allocate vehicles, drivers and crews, add reminders and make sure nothing falls through the cracks.
Asset & Client Hire History
View the complete hire history for every client and asset—contracts, rates, damage, maintenance and profitability, all in one place.
